10  Recruitment SOP

This SOP outlines how to post recruitment ads

10.1 Materials

  1. IRB approved recruitment materials are in Florence under Regulatory/Recruitment_Materials
  2. The recruitment activity log is in S:\optimize\administration\recruitment_materials
  3. The posting request text is in posting_request.txt in the same folder.

10.2 Posting recruitment ads

FIRST THING: Always search the spreadsheet for the location you are posting. Even if you think it’s new, SEARCH TO MAKE SURE. We don’t want to accidently double post and be banned!

10.2.1 New Postings

  1. Once you’ve identified somewhere to post, add a new log entry. Contact_date should be the date you post (if permission is not needed) or the date you are seeking permission.
  2. Use the posting_request.txt to send the request. Note that you messaged.
  3. Once you post (or receive permission to post) update the log entry with the correct posted_date.
  4. Add any notes you may have about the request or the posting.
  5. Add the expiration terms (ie, if postings must be 60 days apart, add 60 days from today as the expiration.)

10.2.2 Repeat Postings

  1. Some places allow us to repost periodically. You can review the spreadsheet for renewable postings and sort by expiration date to find any that are ready to repost.
  2. If it states that permission is needed, contact the listed moderator with the posting_request text. Add the text “Our last post was on DATE and we are seeking permission before reposting”.
  3. As above, you will always add a new log entry and document your request to that add location. DO NOT overwrite older log entries.